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ADMISSIONS POLICIES

AUDIT FOR TRADITIONAL STUDENTS


Courses may also be audited with the approval of the instructor and the Vice President for Academic Affairs and payment of the audit fee. Auditors receive neither credit nor grades. Due to limited space, requests for auditing computer classes cannot be processed until current student registration is finalized.

SENIOR CITIZENS ADMISSIONS/FEES


Persons over 60 years of age may take courses of their choice on a space available basis, tuition free. If they desire credit, full tuition will be charged.

APPLICATION UPDATE POLICY


Students who have previously applied for admission are eligible to defer their start term with that application for a sequential period of two terms. In order to do this they would have to contact the Office of Admissions.

Students who were not offered admissions or those who have exhausted the update eligibility period, are not eligible for an application update and must submit an entirely new application.

VERIFICATION OF IMMUNIZATION


Verification of immunizations is a requirement in compliance with the New York State Public Health Law (NYS PHL) §2165, all students enrolled for six or more credit hours and were born on or after January 1, 1957 and who are enrolled in an on-campus program, playing any sport representing Hilbert College or those who are residing on campus must submit verification of immunization or proof of two measles, one mumps, and one rubella inoculations, signed by a doctor or designated health official. Proof of the required immunizations must be on file in the Office of Student Life within 30 days of the first day of class.

In addition, New York State Public Health Law (NYS PHL) §2167 requires institutions, colleges and universities, to distribute information regarding meningococcal disease and vaccination to all students enrolled for at least six credit hours, whether they live on or off campus. A response to receipt of this information is required in the form of a signed acknowledgement. These forms are included in the Student Life packet and must be returned to the office of Student Life. These forms may also be submitted online. Resident students and student athletes are strongly encouraged to receive the meningitis vaccination.

HILBERT COLLEGE DISCIPLINARY REVIEW POLICY


Hilbert College and Hilbert College Global require all prospective student candidates to disclose past criminal convictions and collegiate disciplinary dismissals as part of the admissions process. All prospective student candidates are asked the following questions in their application for admission:   

  • Has the applicant previously been convicted of a felony?  

  • Has the applicant previously been convicted of a misdemeanor offense in the past 12 months? 

  • Has the student been dismissed from an institution of higher education for disciplinary reasons?  

An applicant’s answers to the above questions are not reviewed until a preliminary decision of admission based on academic merit is made. Answers to these questions in the affirmative by the applicant may require the applicant to supply more information regarding their conviction(s) and/or dismissal(s) before a decision for admission is made. 

The applicant may be asked to provide the following information regarding their conviction(s) or dismissal(s):  

  • A written statement of explanation regarding the incident or circumstances surrounding the applicant's conviction or dismissal; 

  • A statement from a conduct official associated with the dismissing institution; 

  • Court documents confirming dates and nature of conviction; 

  • Additional information deemed necessary for review and consideration.  

Applicants are encouraged to provide as much detail as possible early in the process to avoid any delay. Requested material submissions are due within six weeks of the date of request. Failure to respond may result in an automatic application withdrawal and subsequent email notification. 

Refusing or neglecting to answer these questions will prevent the student from receiving a decision on their application. Falsifying or providing misleading information may result in an applicant’s immediate denial of their application or a rescinded admission offer, if one was already made. Infractions committed by an applicant between their time of acceptance and their enrollment may also result in a rescinded admission offer if such an infraction violates the Hilbert Student Code of Conduct. 

After academic eligibility for admission to the college is confirmed by the Office of Admissions, the applications of those who indicate past criminal convictions and/or disciplinary dismissals in their applications are reviewed by the Judicial Enrollment Panel.  All information regarding past criminal convictions or collegiate disciplinary dismissals supplied by the applicant as part of their admissions application is kept confidential and shared with the panel.  The panel, led by the Vice President of Enrollment Management or the Vice President of Hilbert College Global, is comprised of the following representatives: 

  • Campus Safety representative 

  • Mission and Equity representative 

  • Academic Affairs representative 

  • Student Life representative 

Panel members conduct a blind review of the confidential information supplied by the applicant and are not provided with any of the applicant’s personally identifying information. This includes the applicant’s name, gender, address, race, religion, and ethnicity. Panel members may be provided with the applicant’s anticipated academic program, program start date, requested housing status (commuter or resident students), and their state and country of residence as part of their review process. Admission decisions are rendered after the panel’s assessment and review of multiple factors.  Upon enrollment to Hilbert College, all application materials including the applicant’s name are shared with the Vice President for Student Life and Dean of Students so that the college may confidentially provide additional support services, if necessary.

New York State Corrections Law [Sections 750, 752 and 753] forbids discrimination against individuals previously convicted of criminal offenses. However, college counsel advises that the law allows an institution to deny admission to an applicant based on prior criminal convictions where such admission would involve an unreasonable risk to property or would pose a risk to the safety or welfare of specific individuals or the public.  

DENIAL DECISIONS APPEALS


Applicants may appeal a denial decision up to three weeks in advance of a semester start date by email to the Vice President for Enrollment Management or the Vice President for Hilbert College Global or apply for admission in a subsequent term. New, additional information must be provided as part of this subsequent process, and a new outcome is not guaranteed.