FINANCIAL AID POLICIES
THE TUITION PLAN
Hilbert College offers a monthly payment program which divides the semester’s tuition costs into four monthly payments. The finance charge ranges from $55-$100 depending upon the amount financed on the plan. The student (and perhaps the parent) will be required to complete a Tuition Plan Promissory Note. Payments received after the ten day grace period after the due date are assessed a $100 late fee. Employer Reimbursement Promissory Note Students who are eligible for tuition reimbursement from their employer are allowed to sign an employer payment promissory note to defer payment until two weeks after the grade report is made available. The finance charge for this note ranges from $55-100 depending upon the amount deferred. Students are responsible for payment of full charges including the finance fee.
SPECIAL CASES
Senior citizens (60 years) may register for courses on a non-credit basis and receive a full waiver of tuition charges. Student’s are responsible for fees. Regular charges apply if the courses are taken for credit.
Courses that are audited with the approval of the instructor and Vice President for Academic Affairs are charged half of the regular tuition rate for coursework. No fees are charged. Auditors receive neither credit nor grades.
PAYMENT POLICIES
All tuition balances are payable by the published due date on the bill, accessed in Nelnet via Self-Service following registration. It is highly encouraged that payments be made online via Nelnet (via self-service portal at selfservice. hilbert.edu). However, payments made directly to the Student Finance Office by cash, check, and debit card are also acceptable. If paying by credit card, payment must be made via Nelnet, Hilbert College’s third-party e-billing and payment servicer. To access Nelnet, students must log on to their Self-Service portal and choose Payment Options on the Finance Tab.
Billing due dates: The college requires that all students make full payment arrangements by the due date established on the bill each semester. Failure to respond by the payment due date will result in a $100 late fee. Late fees are not applied to students who have submitted verification of third party education benefits to the Office of Student Finance where the benefits will cover the balance.
The College will not allow future registration until the account is paid in full. Resident students will not be allowed to move into the residence hall until all financial aid is credited and their account is paid in full. Outside collection and legal action will be taken to secure the payment due the College. The cost of these collection services will be the responsibility of the student. A student whose account is not fully paid or deferred upon by the payment due date must contact the Student Finance Office for further instructions.
For more information on Hilbert’s payment policy, please visit the Hilbert College website.
CAMPUS ACTIVITY & TECHNOLOGY ACCESS
Prior to collection of Hilbert-issued laptop, residence hall move-in, or practicing with an athletic team, students must have full payment arrangements made prior to the billing due date. It is in the best interest of each student to complete the FAFSA process and register for classes on time. Late registrants are afforded flexibility on these items only after the Student Finance team can verify acceptance of student aid or that full payment arrangements have been made.
EMPLOYER REIMBURSEMENT
If you are eligible for tuition reimbursement from your employer, you are allowed to sign an employer payment promissory note to defer payment until two weeks after the grade report is mailed. The finance charge for this note ranges from $55-$100, depending upon the number of credit hours. You are responsible for payment of full charges, including the finance fee.
FINANCIAL AID DEFERMENTS
Upon completion of properly validated financial aid award documents and loan applications, the Student Finance Office will defer the amount of the estimated grants and loans against the institutional charges for the semester. It is the student’s responsibility to respond to any requirements in a timely manner.
Failure to do so will result in the loss of the deferment, late charges may be assessed and payment will be expected immediately. If loss of financial aid results in non-payment of the account, the account may be placed with a collection agency. The collection fee (up to 50% of debt) and if necessary, litigation costs, will be the responsibility of the student.
GI BILL AND VR&E BENEFICIARIES
GI Bill and VR&E beneficiaries (Chapter 33 and Chapter 31 beneficiaries) are eligible to attend a course of education or training for up to 90 days from the date the beneficiary provides a certificate of eligibility, or valid VAF 28-1905. Hilbert College will not impose penalties or require beneficiaries to borrow additional funds to cover tuition and fees due to late payments from the VA.
PAST DUE BALANCES
NEW STUDENTS
Failure to make any payment arrangements after the billing due date has passed or before the last day of Add/ drop , whichever is later, will result in dismissal from a Hilbert College residence (if applicable). A Student Finance representative will advise registration cancellation or course withdrawal. Please refer to the Hilbert College Tuition Refund Policy for information regarding tuition liability.
RETURNING STUDENTS
Should a returning student fail to register for their subsequent term classes by the last day of the preceding semester, a late registration fee of $50.00 will be assessed to the student bill. Failure to make any payment or enroll in a payment plan after the billing due date has passed and before the last day of add/drop will result in the cancellation of registration and dismissal from a Hilbert College residence (if applicable). Please refer to the Hilbert College Tuition Refund Policy for information regarding tuition liability