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REGISTRATION AND RECORDS

The Office of Registration and Records provides the following services for students:

  • Preparing course offerings for each term which are accessible (on the Search for Sections option on Self-Service) on the Hilbert website;

  • Processing registrations for courses which require permission to register;

  • After the last day for drop/add, processing withdrawals from courses for students who submit a withdrawal form;

  • Processing mid-term and final grades, as well as Incomplete and other grade changes, for publication on Self- Service;

  • Designing/revising/customizing evaluations for all degree, certificate programs, and minors (and approved curricular substitutions), thereby enabling students and advisors to monitor progress towards program completion and explore status on other programs;

  • Evaluating transfer studies for incoming transfer students and returning students who complete transfer studies with departmental approval;

  • Verifying candidates for graduation/degree conferral/ Commencement honors; release of diplomas;

  • Verifying candidates for completion of certificate programs; preparation and release of certificates;

  • Processing and verifying changes in student status and general student directory information;

  • Collaborating with the Faculty Athletic Representative regarding certification of student athletes for participation in intercollegiate athletics;

  • Processing transcript requests and providing transcripts;

  • Processing professional licensure applications as appropriate.

  • Processing enrollment verifications upon request.

  • Processing veteran certifications for veteran, reserve, national guard, and dependent students.

VETERANS CERTIFICATION


All students who may be entitled to veterans’ benefits are required to provide a certification of benefits form to the Office of Student Records. In order to be certified each semester, students receiving benefits musts complete a request for certification form and submit it to the Veteran Certifying Official located in the Office of Student Records.

Information regarding benefits can be found on the Hilbert College website or the VA website.

The State Approving Agency’s (SAA) address and phone number are:

New York State Division of Veterans’ Affairs
Bureau of Veterans Education
Five Empire State Plaza (Suite 2836)
Albany, NY 12223-1551
(518) 474-7606
(518) 474-5583 (FAX)